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  1. I was wondering if receipts need to be kept for the Category 3 per diem?

    No, you simply claim the allowable amount as indicated on the claim form; no receipts are necessary. You must, however, include receipts for registration, transportation and hotel costs.


  2. If I apply to Category 4, Group Initiated Projects, can I apply to any other categories the same year?

    Yes, you can apply to Category 4 and one other category in the same school year.

  3. When can I submit a claim for university coursework?

    You can make the claim once the course is underway or after it has been completed.

  4. When can I make an application for the following school year and what form do I use?

    You can fill out an application for the following school year at any time. You will be using an old form but as long as the date of the activity is on the form, your activity will be processed when it’s received.

  5. My university course starts before the first meeting in September. Can I still apply to the fund in September?

    Yes, but your application must be received by the September application date to be considered.This only applies to September course work.

  6. I recently completed a professional development activity. Can I now apply to the fund for reimbursement ?

    No, your application must be received before the activity commences.

  7. How are Masters fees paid?

    You can apply for $1,500 for each of the first two years of a Masters program. You must apply for this each school year.

  8. How do I get reimbursed for my PD activity that was approved by the Joint PD committee?

    You must complete a Claims Form by August 31 of the same school year your PD application was approved and send it to Craig Stahlke, Secretary Treasurer of the Pembina Trails School Division.

  9. Does my principal have to give approval for my Joint PD Fund application?

    Yes, your principal must sign your application form before sending it to Elaine Egan, Asst. Superintendent Human Resources & Policy.

  10. I was unable to attend the PD activity that I got funding for. What should I do?

    Contact Craig Stahlke, Secretary Treasurer of the Pembina Trails School Division and Elaine Egan, Assistant Superintendent Human Resources & Policy, or Lori Gillespie, Admin. Sec. to Elaine Egan, and let them both know you were unable to attend.
  11. I am enrolled in a Pembina Trails Cohort. Do I still need to fill out a Joint PD application form for each course?

    Yes, but you do not have to list the course details as other applicants are required to do.

  12. Can I apply for more than one local PD event in the same school year in Category 1?

    Yes, as long as it doesn’t exceed $400 or three sub days. If it does exceed this amount, you or your school can pay the costs over $400 and/or provide extra sub days, if possible. Speak to your administrator.

  13. Should I book a flight for my PD event before I have been approved?

    Generally speaking, most PD applications are approved. However, there is no guarantee in any school year that all applications will be approved. There may be a lack of funds or the activity may not meet the requirements as set out in the Joint PD fund brochure. You are taking a chance by booking early. We encourage applicants to apply as early as possible in the year to ensure that the registration is accepted and still have sufficient time to book flights, hotels, substitutes, etc.

  14. I want to get the Early Bird pricing on a PD activity. Can I pay this before I get funding approval?

    Generally speaking, most PD applications are approved. However, there is no guarantee in any school year that all applications will be approved. There may be a lack of funds or the activity may not meet the requirements as set out in the Joint PD fund brochure. You are taking a chance by booking early. We encourage applicants to apply as early as possible in the year to ensure that the registration is accepted and still have sufficient time to book flights, hotels, substitutes, etc.

  15. If I am unable to register for the conference indicated on the application I already sent in, can I request a change to my original application?

    Yes. Contact Elaine Egan, Assistant Superintendent Human Resources & Policy, to make the change .

  16. Who makes claims for Category 4 books and substitutes?

    The team leader makes claims for the books. The cost of substitutes are billed directly from your school by the principal to the Secretary Treasurer’s department.

  17. If I don’t know the exact costs of my proposed Category 3 Non-local PD event for items such as airfare and hotel, what should I do when filling out my application form?

    Please estimate your anticipated costs. Do not leave them blank. You will be reimbursed the exact amount when you submit your receipts after the event has taken place.

  18. Do Category 4 PLCs need to check with their principals about proposed meeting dates?

    It would be appreciated by the administrators in schools in which teachers are taking part in the PLC, to ask their principal(s) ahead of time, thus minimizing conflicts with "life of the school."

  19. For Category 4 PLC groups, can meetings be scheduled when a part-time teacher is not scheduled to work and then this teacher applies for “excess time”?

    No, meetings for PLCs must be scheduled when all teachers can attend. Excess time cannot be claimed


  20. How many teachers can apply for the same PD event in the same school?

    This is determined by your principal before applications are sent to Elaine Egan, Assistant Superintendent Human Resources & Policy.

  21. If I am on Maternity or Paternity Leave can I still apply to the Joint PD Fund?

    Yes, you are still an employee of PTSD when you are on Maternity and Paternity Leave.

  22. If I am registering for course(s) at the University of Manitoba or the University of Winnipeg, should I opt out of the university’s Health/Dental plan? As an employee of Pembina Trails who already has a mandatory Health and Dental plan, you are required to opt out of the university’s plan if you are registering in the Fall Term only and you are taking 6 or more credit hours of courses. You must do this by the date indicated by your university. The Joint PD Fund will not reimburse its members for this fee if you do not opt out in time. For teachers registering for 3 credit hours or less, or 6 credit hours or more, at any other time during the year, you have no choice but to pay this fee. In this case, the Joint PD will reimburse you for this amount as long as its within the maximum allowances.
  23. If I don’t need a substitute for Categories 1 or 3, should I indicate this on the application form? Yes, please circle the “zero” in the box that lists the number of substitute days you are requesting.
  24. I am part of a group applying for a Category 4 PLC? Can items intended for student use be claimed in this category? Can food costs be claimed? No, since this fund is intended for teachers’ professional growth, items meant for student cannot be claimed. Food costs can also not be claimed.


Click for Joint Professional Development Fund homepage

Joint PD Fund Frequently Asked Questions

  1. I was wondering if receipts need to be kept for the Category 3 per diem?

    No, you simply claim the allowable amount as indicated on the claim form; no receipts are necessary. You must, however, include receipts for registration, transportation and hotel costs.


  2. If I apply to Category 4, Group Initiated Projects, can I apply to any other categories the same year?

    Yes, you can apply to Category 4 and one other category in the same school year.

  3. When can I submit a claim for university coursework?

    You can make the claim once the course is underway or after it has been completed.

  4. When can I make an application for the following school year and what form do I use?

    You can fill out an application for the following school year at any time. You will be using an old form but as long as the date of the activity is on the form, your activity will be processed when it’s received.

  5. My university course starts before the first meeting in September. Can I still apply to the fund in September?

    Yes, but your application must be received by the September application date to be considered.This only applies to September course work.

  6. I recently completed a professional development activity. Can I now apply to the fund for reimbursement ?

    No, your application must be received before the activity commences.

  7. How are Masters fees paid?

    You can apply for $1,500 for each of the first two years of a Masters program. You must apply for this each school year.

  8. How do I get reimbursed for my PD activity that was approved by the Joint PD committee?

    You must complete a Claims Form by August 31 of the same school year your PD application was approved and send it to Craig Stahlke, Secretary Treasurer of the Pembina Trails School Division.

  9. Does my principal have to give approval for my Joint PD Fund application?

    Yes, your principal must sign your application form before sending it to Elaine Egan, Asst. Superintendent Human Resources & Policy.

  10. I was unable to attend the PD activity that I got funding for. What should I do?

    Contact Craig Stahlke, Secretary Treasurer of the Pembina Trails School Division and Elaine Egan, Assistant Superintendent Human Resources & Policy, or Lori Gillespie, Admin. Sec. to Elaine Egan, and let them both know you were unable to attend.
  11. I am enrolled in a Pembina Trails Cohort. Do I still need to fill out a Joint PD application form for each course?

    Yes, but you do not have to list the course details as other applicants are required to do.

  12. Can I apply for more than one local PD event in the same school year in Category 1?

    Yes, as long as it doesn’t exceed $400 or three sub days. If it does exceed this amount, you or your school can pay the costs over $400 and/or provide extra sub days, if possible. Speak to your administrator.

  13. Should I book a flight for my PD event before I have been approved?

    Generally speaking, most PD applications are approved. However, there is no guarantee in any school year that all applications will be approved. There may be a lack of funds or the activity may not meet the requirements as set out in the Joint PD fund brochure. You are taking a chance by booking early. We encourage applicants to apply as early as possible in the year to ensure that the registration is accepted and still have sufficient time to book flights, hotels, substitutes, etc.

  14. I want to get the Early Bird pricing on a PD activity. Can I pay this before I get funding approval?

    Generally speaking, most PD applications are approved. However, there is no guarantee in any school year that all applications will be approved. There may be a lack of funds or the activity may not meet the requirements as set out in the Joint PD fund brochure. You are taking a chance by booking early. We encourage applicants to apply as early as possible in the year to ensure that the registration is accepted and still have sufficient time to book flights, hotels, substitutes, etc.

  15. If I am unable to register for the conference indicated on the application I already sent in, can I request a change to my original application?

    Yes. Contact Elaine Egan, Assistant Superintendent Human Resources & Policy, to make the change .

  16. Who makes claims for Category 4 books and substitutes?

    The team leader makes claims for the books. The cost of substitutes are billed directly from your school by the principal to the Secretary Treasurer’s department.

  17. If I don’t know the exact costs of my proposed Category 3 Non-local PD event for items such as airfare and hotel, what should I do when filling out my application form?

    Please estimate your anticipated costs. Do not leave them blank. You will be reimbursed the exact amount when you submit your receipts after the event has taken place.

  18. Do Category 4 PLCs need to check with their principals about proposed meeting dates?

    It would be appreciated by the administrators in schools in which teachers are taking part in the PLC, to ask their principal(s) ahead of time, thus minimizing conflicts with "life of the school."

  19. For Category 4 PLC groups, can meetings be scheduled when a part-time teacher is not scheduled to work and then this teacher applies for “excess time”?

    No, meetings for PLCs must be scheduled when all teachers can attend. Excess time cannot be claimed


  20. How many teachers can apply for the same PD event in the same school?

    This is determined by your principal before applications are sent to Elaine Egan, Assistant Superintendent Human Resources & Policy.

  21. If I am on Maternity or Paternity Leave can I still apply to the Joint PD Fund?

    Yes, you are still an employee of PTSD when you are on Maternity and Paternity Leave.

  22. If I am registering for course(s) at the University of Manitoba or the University of Winnipeg, should I opt out of the university’s Health/Dental plan? As an employee of Pembina Trails who already has a mandatory Health and Dental plan, you are required to opt out of the university’s plan if you are registering in the Fall Term only and you are taking 6 or more credit hours of courses. You must do this by the date indicated by your university. The Joint PD Fund will not reimburse its members for this fee if you do not opt out in time. For teachers registering for 3 credit hours or less, or 6 credit hours or more, at any other time during the year, you have no choice but to pay this fee. In this case, the Joint PD will reimburse you for this amount as long as its within the maximum allowances.
  23. If I don’t need a substitute for Categories 1 or 3, should I indicate this on the application form? Yes, please circle the “zero” in the box that lists the number of substitute days you are requesting.
  24. I am part of a group applying for a Category 4 PLC? Can items intended for student use be claimed in this category? Can food costs be claimed? No, since this fund is intended for teachers’ professional growth, items meant for student cannot be claimed. Food costs can also not be claimed.


Click for Joint Professional Development Fund homepage

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